Executive Assistant - emphasis on travel logistics

Where good people build rewarding careers.

Think that working in the insurance field cant be exciting, rewarding and challenging? Think again. Youll help us reinvent protection and retirement to improve customers lives. Well help you make an impact with our training and mentoring offerings. Here, youll have the opportunity to expand and apply your skills in ways you never thought possible. And youll have fun doing it. Join a company of individuals with hopes, plans and passions, all using and developing our talents for good, at work and in life.

Job Description

Allstate Insurance is seeking an experienced travel and meeting prep assistant for our executive offices. The ideal candidate will be highly organized and detailed focus with excellent communication skills. Must have 7 years of experience working with C-Suite executives in large organziations.

The following are key responsibilities for the role:

• Organize and coordinate all travel arrangements, including flight, ground transportation, preparing itineraries and overnight accommodations.
• Gather and organize background and related materials for internal and external business meetings, client or third-party appointments, conferences and other scheduled events.
• Process expenses with a responsibility to budget adherence; review for compliance and coordinate approval of all expenses including processing accounts payable invoices.
• Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
• Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion even with much interruption. Ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
• Work autonomously to manage projects and maintain communication with appropriate parties.
• Create executive summaries regularly to brief leadership on various issues and topics.
• Communicate professionally across all levels of the organization.

Job Qualifications

• Prefer 7-10 years of prior experience supporting C-Suite executives
• Advanced travel coordination skills
• Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written, verbal and listening communication skills using pleasant interpersonal skills
• High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
• Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
• Ability to interact with all levels of management and staff

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands.

As a Fortune 100 company and industry leader, we provide a competitive salary but thats just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, youll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy.

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click "here" for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click "here" for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

It is the policy of Allstate to employ the best qualified individuals available for all jobs without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity/gender expression, disability, and citizenship status as a veteran with a disability or veteran of the Vietnam Era.